COPPERFIELD PROPERTY OWNERS
Board of Directors Meeting
May 20, 2008
Present: Jim Cooper
- President, Ray McDermott - Director, Blaise Simone, Secretary,
Lesley Studholme - S.C.M. & Wil Leister.
President Jim called the
meeting to order at 7:10 p.m. at the Health Center of Merritt Island.
READING OF THE MINUTES
The minutes of the meeting
of March 18, 2008 were read by Blaise Simone. Ray made the motion
to accept the minutes. Blaise seconded and all were in favor.
Lesley Studholme - gave an
overview of the financials for the March/April period. The report
consisted of income and expenditures with the bottom line in each account.
Collection for delinquent accounts were discussed and procedures for collection.
There was discussion that the C.Dís are expiring the 30th of May.
Blaise made the motion to accept the Treasurers Report, Ray seconded and
all were in favor.
Renewal of the C.D.ís -
Ray McDermott contacted each bank that CPO has accounts with to determine
the best investment for renewal. Coastal still seems to be the best
at 3.5 for 7 months. However, this is a special and might not be
available at the termination. Blaise made a motion that if the special
of 3.5 is still available at Coastal, Ray has authorization to renew on
the 30th. However, if it is not available, Ray can withdraw the money
and reinvest in a different account bearing the best interest. The
full amount of the C.D.ís including interest to be reinvested is $17,102.85.
Ray seconded and all were in favor.
It was also discussed that
S.C.M. will arrange for the current B.O.D. to attend each bank or bring
the forms to the next meeting to update signing authority.
Lesley Studholme submitted
the managerís report which consists of the tracking of non compliance issues
in Copperfield. Most of the infractions were lawns since we are having
such a dry spell. The overall consensus is that the community
There was also discussion
on the foreclosures. Only 1 at this point is seriously delinquent
and cannot be collected. The others are current.
There are also, 2 other properties
that are seriously delinquent. Lesley has sent them 14 days notices
or they will be subject to attorney fees. It was agreed that
the CPO will absorb the credit card convenience charge if SCM can get the
outstanding maintenance fees paid by credit card. Lesley indicated
that presently there are 3 in Copperfield at some point in the foreclosure
There are 7 outstanding collections
at this time.
SCM indicated that accepting
credit card payments for maintenance fees is an option as long as the owner
pays the convenience fee. Ray McDermott suggested different options
with advance payments having the CC fee absorbed by the CPO - but adding
the fee to the quarterly for the owner to pay. It will be tabled
for further discussion.
ARC /ARCCĖ Jim gave
the report which was submitted by Wil Leister . There are 9
ARAís -4 of which are completed and 5 which are not completed. The
full report is attached.
Ray McDermott reported that
the pepper trees still need to be cut however, the importance is on a hold
due to such dry conditions. The palm trees and cottonwoods at the
entrance need to be trimmed. Mulch is needed again for the entrance
and Indian Hawthorne. Ray will ask for a price from Vance for the
mulch and Hawthornes and Leland to trim the trees. It was agreed
that the work needs to get done.
Filling the washout around
the storm drain at the end of Hedgerow was discussed. Chris Brogan
had contacted some people to provide bids. This issue is tabled until
further discussion with Chris.
It was mentioned that Southern
Greens is having no problem mowing as the residents are not leaving toys
etc. in the way. Also they have been able to mow further into the
tree line with the dry conditions.
Wil Leister indicated that
he can have 2 Christmas tree forms built to replace the wreath. They
are 3/8Ē corregated steel, powder coated green, will be covered in lighted
garland and will last for years. The price is $100.00 each.
Blaise made the motion to authorize Wil to go ahead, Ray seconded and all
were in favor.
GENERAL QUESTIONS AND
Lesley indicated that she
has started having the approved minutes posted on the web site.
Blaise made the motion to
adjourn the meeting, Ray seconded and all were in favor 8:40 pm