COPPERFIELD PROPERTY OWNERS
Board of Directors Meeting
June 17, 2008
Present: Jim Cooper
- President, Ray McDermott - Director, Chris Brogan- Vice president,
Lesley Studholme - S.C.M. & Wil Leister.
President Jim called the
meeting to order at 7:05 p.m. at the Health Center of Merritt Island.
READING OF THE MINUTES
The minutes of the meeting
of May 20, 2008 were read by Lesley Studholme. Ray made the motion
to accept the minutes. Chris seconded and all were in favor.
Lesley Studholme - gave an
overview of the financials for the May/June period. The report consisted
of income and expenditures with the bottom line in each account.
There was more discussion on collection for delinquent accounts. Chris
made the motion to accept the Treasurers Report, Ray seconded and all were
Lesley Studholme submitted
the manager’s report which consists of the tracking of non compliance issues
in Copperfield. Most of the infractions again were lawns since we
are having such a dry spell.
It was agreed that two attorney
letters should be sent to the seriously delinquent property owners.
There are 3 outstanding collections at this time.
ARC /ARCC– Chris gave
the report which was submitted Tom Loshe . There was one on
the spot approval. There are 10 reviews 6 of which are completed
and 4 which are not completed. The full report is attached.
Ray McDermott reported that
the pepper trees still need to be cut however, the importance is on a hold
due to such dry conditions. Discussion included what should be done with
the mulch once they are cut. It was determined that just leave the
mulch where it stands once it is cut. Karen Smithson agreed to provide
the name of another tree cutter.
The palm trees and
cottonwoods at the entrance need to be trimmed. Ray submitted a bid
from Lelands for $480.00. Ray made the motion to accept, Chris seconded
and all were in favor.
Mulch and Indian Hawthorne
is needed for the front. Ray submitted a bid from Vance for $556.00.
Ray made the motion to accept, Chris seconded and all were in favor.
Ray submitted an insert for
the invoice mailing to go out later this month. It offers a convenience
to pay maintenance fees by credit card with a process fee of $2.25 to be
charged to quarterly assessments. The process fee will be waved on
advance payments of 4 or more quarters. Chris made the
motion to authorize SCM to accept credit card payments with the charge
and Ray seconded - all were in favor.
Filling the washout around
the storm drain was again discussed. Chris indicted that Quikcrete
around the drain might be an option. Ray agreed to call Southern
Greens to see if this is something they could do. Further discussion
has been tabled at this time.
NEW BUSINESS -
Ray indicated that he renewed
the CD’s when they came due at the end of May with Coastal Bank.
The rate offered is 3.25 apy with 3.3 for 12 months.
GENERAL QUESTIONS AND
It was discussed that if
48 hour notice cannot be given to postpone or cancel a meeting, then the
meeting must go on. The sign should not be posted prior to knowing
if there is going to be a quorum.
Wil suggested the BOD
look into other egress options should there be an evacuation at any time.
Possible exits do exist however the county should be contacted as this
is a public safety issue.
The continued partying at
a particular address on Heather Stone has created some concern. It
was suggested that the police be called everything there is a disturbance.
Chris made the motion to
adjourn the meeting, Ray seconded and all were in favor 8:55 pm