COPPERFIELD PROPERTY OWNERS ASSOCIATION
Board of Directors Meeting
October 21, 2008
Present: Jim Cooper
- President, Ray McDermott - Director, Chris Brogan- Vice president, Blaise
Simone-Secretary, Lesley Studholme - S.C.M. & Wil Leister ARC
Wil Leister introduced two
residents - Bill Harding and Alma McBride.
President Jim called the
meeting to order at 7:10 p.m. at the Health Center of Merritt Island.
READING OF THE MINUTES
The minutes of the meeting
of July 25, 2008 were read by Blaise Simone. Ray made the motion
to accept the minutes. Blaise seconded and all were in favor. There
were no meetings held in August or September.
Jim Cooper - gave an overview
of the financials for the Aug/Sept. period. The report consisted
of income and expenditures with the bottom line in each account.
Jim indicated he had talked with the present Treasurer Beth who will be
resigning her position at the annual meeting. Alma McBride showed
some interest in the position and will get back with the board on her decision.
Blaise made the motion to accept the Treasurers Report, Ray seconded and
all were in favor.
Lesley Studholme submitted
the managerís report which consists of the tracking of non compliance issues
in Copperfield. Explanation was given to the guests on what the managerís
report consisted of. The report is attached and a part of these
ARC /ARCCĖ There were
9 approved ARAís which Chris reviewed with the board.The report is attached
to these minutes.
- There was no report submitted for the ARCC
LANDSCAPE ĖRay indicated
that the palm trees need to be trimmed and Jason of Neon Tree Service is
a little cheaper than Leland. Chris will inquire as to timing for
this. Chris explained the mishap that occurred when Neon was cutting
the pepper trees. The truck they were using, dumped oil on the road.
Roads and Bridges were contacted and we were told it is their road and
they will clean it up. So far, only a sweeper has been brought in.
Neon is not billing for the work done at this point. They are
still to set an alternate time to come back.
Charging Assessments- Lesley
indicated that there has been one credit card payment request so far.
Filling the washout around
the storm drain- Chris indicted roads and bridges said that the pipe is
their responsibility however it is the flange that is the problem. Still
it seems that quikcrete around the drain might be an option. Throw
the bags down and they will harden up. Discussion also included that
it is possible to have the dirt dumped from a property having a pool dug
and possible concrete.
NEW BUSINESS -
2009 Budget- SCM presented
the proposed 2009 budget which has not changed from 2008. Some budget
items for 2008 show an overage but it is due to the irrigation repairs
of the electric and panel also, some entrance landscape. This should
be absorbed in the 2009 budget because the insurance is less. This means
not needing to transfer money from the reserve account.
Steve Saretsky inquired
about a line item be added for the continued removal of the pepper trees
but it was decided that this is included in the landscape.
Jim asked for a motion to
accept the proposed budget, Blaise made the motion, Ray seconded and all
were in favor.
There will be 2 openings
for the election on November 19th. The Board agreed to use the same
format as sent the last 2 years. Blaise agreed to run for his renewed
position. Alma McBride will get back to us.
GENERAL QUESTIONS AND
Chris made the motion to
adjourn the meeting, Ray seconded and all were in favor 8:35 pm