COPPERFIELD PROPERTY OWNERS ASSOCIATION
Board of Directors Meeting
February 17, 2009
Present: Ray McDermott
- Director, Chris Brogan- Vice president, Blaise Simone-Secretary, Alma
McBride - Treasurer- Lesley Studholme - S.C.M. President Jim Cooper
was unable to attend.
Wil Leister and Bill Harding
were also present from the ARC
Vice President Chris called
the meeting to order at 7:15 p.m. at the Health Center of Merritt Island.
READING OF THE MINUTES
The minutes of the meeting
of January 20, 2009 were read by Blaise Simone. Ray made the motion
to accept the minutes as read. Blaise seconded and all were in favor.
Alma McBride gave an over
view of the financials for January. The overview covered the receipts,
expenditures and balances in both the checking and reserve accounts.
She also confirmed that the 3 CDís are in place with Coastal for $17,102.85.
Wil questioned Alma on her knowledge of what Copperfield is doing with
the CDís. Alma indicated she was compiling a list of questions.
The overview is attached and a part of these minutes. Blaise made a motion
to accept the treasurerís report as submitted Ray 2nd and all were in favor.
Lesley Studholme submitted
the managerís reports for January which consists of the tracking of non
compliance issues in Copperfield. It was discussed that a judgment
or lien should be placed on 646 Heather Stone. Attorney letters should
be issued to 627 Heather Stone and 1846 Abbeyridge. It was agreed
that the next meeting could be rescheduled tentatively to the 24th of March
since Lesley will be out of town for the regular meeting date.
Blaise suggested that the billing should include a notice to show that
attorney non compliance letters are being sent and homeowners are having
to incur the costs of these letters. This additional cost is impacting
them causing the possible increase in maintenance fees. The report
is attached and a part of these minutes.
Compliation and taxes - Blaise
made the motion and Ray seconded to have Runyan and Taylor do the 2008
compilation and taxes.
ARCĖ 1 ARA approved
by Wil Leister
2 ARAís to be reviewed at a meeting following.
ARCC - There was no report
submitted by T.Loshe.
Ray reported there was no
Culvert Repair- Chris submitted
3 separate bids for review. 1 bid is a complete fix with a cost to
substantiate this. Affordable submitted a quick and easy repair at
$3450. and $5600 to do the major repair. The 3rd bid was submitted
by FCS who indicted that this is a potential liability and needs to be
addressed. It was decided that Chris will contact Southern Greens
to look at it and give us their opinion.
Wall paint - There were 4
bids submitted by Ray. They range from $1000-$2500. Since all
bids showed different details, Alma recommended that Ray contact the two
acceptable bidders and match the details so pricing and services were equal
to make a judgment. Ray agreed to contact Friends to match Stevens
Ray indicated that the repair
at the cul de sac on Heather Stone is completed.
Since we now have authorization
from the owner at 641 Heather Stone to cut their yard, Chris will see if
Vance will clear it with a price not to exceed $100.00.
Alma was concerned about
the loose dogs running at large and especially a pit bull located at 2117
Worchester. It was discussed that if a dog is running at large, animal
control will come and issue a warning and they a citation. The offense
could eventually go to court. Since pit bulls are not permitted in
Copperfield, Lesley will send them a notice.
It was decided that Ray will
compile a newsletter to go with the next billing outlining rules etc.
GENERAL QUESTIONS AND
Blaise made the motion to
adjourn the meeting, Ray seconded and all were in favor 9:05 pm