H O M E
         

COPPERFIELD PROPERTY OWNERS
ASSOCIATION
Board of Directors Meeting
August 18, 2009

Present:  Jim Cooper, President, Chris Brogan- Vice president,  Ray McDermott-Director and Blaise Simone-Secretary - Lesley Studholme - S.C.M. 
Alma McBride - Treasurer was absent
Wil Leister and Bill Harding were also present from the ARC

President Jim called the meeting to order at 7:12 p.m. at the Health Center of Merritt Island. 

READING OF THE MINUTES
The minutes of the meeting of July 2009 meeting were read by Blaise Simone.  Ray made the motion to accept the minutes as read. Chris seconded and all were in favor. 

TREASURER’S REPORT
There was no treasurer’s report submitted.  July report will be reviewed at the September meeting.

 MANAGER’S REPORT
Lesley Studholme submitted the manager’s report which consists of the tracking of non compliance issues in Copperfield.     There are 4 properties in foreclosure. 
Most of the non compliance issues were rust on driveways and walkways due to the sprinkler systems.  There was discussion on how to remedy and control the rust.  SCM requested BOD approval to send the notices since it is a community problem.
The BOD agreed that the notices should be sent.

COMMITTEE REPORTS
ARC–           Chris Brogan reported that there was 1 ARA on the spot, approved and completed. 

ARCC-    The ARCC report was submitted by T. Loshe and is attached and a part of these minutes. 

LANDSCAPE –
Ray McDermott reported on the 3 oak trees at the front which need to be removed.  Ray submitted 4 bids and indicated that Lindman Tree Service seemed to be the best at $535.00.  This includes removal of all debris.  One property owner near the entrance were also having trees cut and suggested Ray get a bid from Tree Top  Rangers.   Chris made a motion to allow Ray to accept a bid up to $550.00 to remove the trees, stump and debris, Blaise seconded and all were in favor.
 

OLD BUSINESS-
A letter was submitted indicating that the dry bed at the lake is not being maintained by Southern Greens.  Chris agreed to contact Darrell of Southern Greens to discuss the situation since he originally met with Darrell and walked the site.

NEW BUSINESS -

  • Updates of Web Pages - Ray mentioned that the minutes were out of order and requested the latest version be first.  June should be after May - not before January.
  • Ray also recommended that the current minutes be posted as an “unapproved draft”.  The Board of Directors approved this recommendation.
  • SCM was requested- to have the back ground music removed
  • Yard collection was added under “Useful Information. 
  • Add the List of Vendors under “Community Information”  
      Copperfield email List - Privacy
Chris indicated that a reply can be generated with a log on from the Copperfield Web site for the privacy issue.

GENERAL QUESTIONS AND ANSWERS

Lesley with Space Coast Management indicated that they are moving their office to a different location.  The new address will go out with the 4th quarter billing.  The new address is 7406 N. Atlantic Ave., Cape Canaveral, Fl 32920

Jim suggested mentioning in the billing, the annual meeting and openings for the board of directors at the up coming election.

Wil obtained a CD from the county which includes 15 drawings of Copperfield.  He will make copies and review the drawings.
Wil requested from the Board of Directors that guidelines be set for the ARC to follow with regard to vegetable gardens and allowable plants for the front of residents yards.   There was discussion on this and has been tabled.

ADJOURN
Chris made the motion to adjourn at 8:47, Ray seconded and all were in favor.

ADJOURNMENT-
Ray made the motion to adjourn the meeting, Alma seconded and all were in favor 8:10 pm