COPPERFIELD PROPERTY OWNERS ASSOCIATION
Board of Directors Meeting
September 21, 2010
Present: Jim Cooper – President, Chris Brogan- Vice President, Biagio Simone – Secretary, Ray McDermott-Director & Lesley Studholme- SCM. Not Present –Alma McBride - Treasurer - a quorum was established
Guests- Will Leister, Gary Neff,
Jim Cooper called the meeting to order at 7:05 p.m. at the Health Center of Merritt Island.
READING OF THE MINUTES
The minutes of the meeting of August were read by Biagio Simone. It was noted that the wording under new business, second line should read “she” and not “he”. Ray made the motion to accept the minutes as amended, Chris seconded and all were in favor.
The treasurer was not available to give the report.
Lesley Studholme submitted the manager’s report which consists of tracking non compliance issues in Copperfield. Many owners have responded and the properties are either being worked on, completed or in the attorney’s hands.
The report is attached and made a part of these minutes.
ARC– Chris Brogan indicated there was no new activity since the last report and no completed ARA’s.
ARCC- Tom Loshe did not submit an ARCC report – there was no new activity
Ray McDermott – Ray indicated that he spoke with Southern Green’s and was given a new proposal for their lawn care services. He also met with James of Southern Greens with Biagio and Chris where they walked the perimeter of the pond area. James explained that the problem with the mowing exists due to the growth of the pepper trees prohibiting access for the mowers. Southern Greens provided Copperfield with a separate bid to trim the pepper trees.
Vote on Landscape Contract-
Discussion continued with the comparison of the three bids. Ray provided a reference which covered item by item proposed by Southern Greens, Thurow Ground and Rag Landscape. The new proposal by Southern Greens brought their pricing to par with Rag. Biagio made the motion to renew Southern Greens contract under the terms of the new agreement. Ray seconded
- The vote of the BOD was three were in favor and one opposed. It was determined that due to Southern Greens length of time in business, their availability to meet with the board to discuss problems and their history, Southern Green’s contract will be renewed.
Ray also made a motion to spend up to $2000.00 for Southern Greens to perform the necessary maintenance of the pepper trees around the retention pond. Biagio seconded and all were in favor.
Ray made a further motion to spend $240.00 and authorize Southern Greens to lay the mulch at the entrance. Biagio seconded and all were in favor.
Vote 673 Heather Stone Plantings-
Chris made the motion not to override the ARC’s decision of the original ARA to remove the tree and plantings at the mailbox. Biagio seconded. Three BOD members approved and 1 abstained.
SCM will notify the owner of 673 Heather Stone that the papaya tree must be removed within 30 days.
NEW BUSINESS -
There was no new business to be reported.
GENERAL QUESTIONS AND ANSWERS- none
Ray made the motion to adjourn, Biagio seconded and all were in favor at 8:37 p.m