|Copperfield Property Owners Association
Board of Directors Meeting
February 19, 2013
The meeting was called to
order at 7:00 p.m.
Cooper, Chris Saretsky, Denis Riley, Biagio Simone and Ray McDermott.
Also in attendance were Wil Leister and Angela Walker.
Minutes of the January 15,
2013 meeting were read by Biagio Simone. Chris Saretsky made a motion
to approve the minutes; Ray McDermott seconded the motion and the motion
was passed unanimously.
Denis Riley explained the
revisions needed to be made to the Copperfield Financial Report.
1. Reformatting of the A/R
2. Prepaid Expenses
3. Reformatting of Balance
Denis Riley reported he will
be working with Renae from TCB Property Management to have the changes
ready for the February 2013 financials. Biagio Simone made a motion
to approve the changes to the financial report; Chris Saretsky seconded
the motion and the motion was passed unanimously.
Denis Riley also reported
that the signature cards need to be updated at both Wells Fargo and Fidelity
Angela Walker provided the
ongoing violation report, sample violation letters for review, and the
following violation status report:
The capping of the common area
irrigation at 1800 Abbeyridge has been completed by Southern Greens Landscaping.
The second certified letter
to 1811 Abbeyridge was sent out 1/26/13 asking for an ARA to be sent for
their roof, exterior house painting and paver projects. There has
not been any correspondence from the homeowner as of today. It was
suggested that this property be put under “watch” status in hopes that
the homeowner will provide the ARA’s soon.
1838 Abbeyridge – The homeowner
sent an email that was forwarded to the Board that stated he was in the
process of correcting the violations.
1852 Abbeyridge – This property
has many landscaping issues. A violation letter has been sent to
get this property in compliance ASAP.
ARC – Chris Saretsky provided
a written list of approved ARA’s:
Pending ARA’s: 646 Heather
Stone has been notified that they are in violation for erecting a shed
taller than the homeowner’s 6’ fence and erecting a second undetermined
structure, both without ARC prior approval.
1805 Abbeyridge – New roof and
house painting on 1/16/13 and 2/13/13
685 Heather Stone – New paver
driveway and walkway on 1/17/13
1807 Abbeyridge – New roof on
647 Heather Stone-widening of
driveway on 2/11/13
Ray McDermott reported that
the capping of the common area irrigation at 1800 Abbeyridge has been completed;
however, it appears the homeowner has not yet added their replacement irrigation.
The additional removal of
the vegetation in Track “G” will be done in stages during the quarterly
maintenance. Angela Walker will obtain bids for the north side retention
Garage sale: Ray McDermott
announced that the dates for the upcoming Copperfield community garage
sale have been set for March 15th & 16th. The garage sale start
time on both dates is 8:00 a.m.
Action by Board on a motion
via email: Ray McDermott reminded the Board that a previous decision
had been made by the Board to approve actions via email as long as any
action was approved unanimously.
Rewriting of Copperfield
documents: Ray McDermott suggested that the current HOA documents need
to be rewritten and updated. Examples of updated documents from similar
properties were discussed as a guide in the rewrite process. Sharon
Lockamy and Angela Walker will assist Ray and the Document Committee during
The Board suggested that
Angela Walker contact Clayton & McCulloh (HOA attorneys) as to their
current attorney fees for comparison purposes.
Renters ARC violations:
Angela Walker provided the Board with a list of all owners with alternate
addresses, as found in the Brevard County Public Records, and explained
that all violation letters are sent to both addresses on file. It
was suggested that an attempt be made to contact homeowners with alternate
addresses to ask for a copy of their rental agreement if the property is
Chinch bugs: Jim Cooper
reported that there is a treatment resistant chinch bug that is headed
to this area and wanted the Board to be aware of it.
Wood fences: Jim Cooper
reported that he has been informed that many of the new communities in
the Orlando area are now banning wood fences in favor of white vinyl fences.
Wil Leister provided the
Board and Management with CD’s containing documents of the Copperfield
was made by Biagio Simone and seconded by Denis Riley at 9:00 p.m.