Copperfield Property Owners Association
Board of Directors Meeting
June 18, 2013
The meeting was called to
order at 7:02 p.m.
Saretsky, Denis Riley, Ray McDermott, and Biagio Simone. Also in
attendance: Will Leister and Angela Walker. Jim Cooper was absent from
Minutes of the May 21, 2013
meeting were read by Biagio Simone. Ray Mc Dermott made a motion to approve
the minutes with correction of one spelling error; Denis Riley seconded
the motion and the motion was passed unanimously by voice vote.
Denis Riley provided the
Board with copies of the previous Treasure’s report for their review. The
Treasure’s report explained that a meeting was held on May 21, 2013 with
Loraine from Runyan & Taylor CPA, Renae Foster, Angela Walker and Denis
Riley. The meeting resulted in the CPA instructing Renae Foster to make
the needed adjustments to the Copperfield POA financial records submit
a revised set of financials ending March 31, 2013 to the CPA for approval
and revise the April 30, 2013 statements. Denis reported that the Copperfield
financials are still being reviewed by the CPA office and they will be
provided to the Board members when completed.
Angela Walker provided the
ongoing violation report to the Board.
ARC & ARCC – Chris Saretsky
provided a list of approved ARA’s for April 16-May 20, 2013 for the Board
to review. Chris reported that three of the approved project requests have
not been completed as of today. They are: 639 Heather Stone, 684 Heather
Stone and 2167 Hedgerow.
Landscape Committee Report:
Ray McDermott reported that three bids for the retention pond repairs have
been submitted. Ray McDermott made a motion to repair the North side retention
pond repair be awarded to Jason’s Concrete at the cost of $1,744.00; Biagio
Simone seconded the motion and the motion was passed unanimously by voice
Ray McDermott reported that
the Copperfield POA Fidelity Bank CD was renewed for 12 months and that
the signers have been updated.
Denis Riley reported that
three quotes for the Copperfield POA Insurance coverage have been submitted.
The change would provide a substantial saving to the Association without
compromising coverage or the A+ insurance company rating the current insurance
policy provides. Denis Riley made a motion to cancel the current Insurance
Policy and to purchase Liability and Umbrella coverage through Brevard
Coastal Insurance Company; Biagio Simone seconded the motion and the motion
was passed unanimously by voice vote.
The Board requested
management to obtain the information in order to cancel the current insurance
Angela Walker reported
that: Clayton and McCulloh’s office has advised her that all but
one Board of Directors member information sheets have been returned and
that the Board may move forward in requesting legal advisement.
Angela Walker reported that
Designation of a Board member to be the Association attorney contact person
was needed. Denis Riley made a motion to elect Ray McDermott as the Board
representative for all matters relating to the Associations attorney; Biagio
Simon seconded the motion and the motion was passed unanimously by voice
It was decided that the proposed
delinquency letter should be sent to the Association attorney for review.
Review of the Copperfield
POA Documents by the Association attorney is to be added to the July 16,
2013 Board of Directors meeting agenda for discussion.
Will Leister provided a copy
of an email from FP&L regarding the ongoing electrical grids in the
Copperfield POA community. Angela Walker read the last communication
which stated that a meeting to discuss the issue has been set for June
26, 2013 at 10AM. Will Leister said that he would be attending the meeting
on the Association’s behalf and Biagio Simone offered to attend with him
was made by Ray McDermott to adjourn; Denis Riley seconded the motion and
the motion was passed unanimously by voice vote at 8:35PM.