Copperfield Property Owners Association
Board of Directors Meeting
Merritt Island Public Library
May 20, 2014
The meeting was called to order at 1:05 p.m.

Present:  Chris Saretsky, Denis Riley and Ray McDermott.  Jim Cooper was absent.  Also in attendance:  Will Leister, Gary Neff and Angela Walker with TCB Property Management.  

Minutes of the April 15, 2014 meeting were reviewed by the Board.  Ray McDermott made a motion to approve the April 15, 2014 minutes; Denis Riley seconded the motion and the motion was passed unanimously by voice vote.

Treasurer’s Report: 
Denis Riley explained that he has reviewed and accepted the March and April 2014 financial statements after suggested changes were made by management. He also gave a verbal overview of the Association’s financial standing as of April 30, 2014. Denis Riley made a motion to approve the Treasurer’s Report for March and April 2014; Ray McDermott seconded the motion and the motion was passed unanimously by voice vote. The Board of Directors was given a copy of the December 31, 2013 financial statements.  

Manager’s Report:

  • Southern Greens landscaping reported to management that the Robellini Palm (located at the front entrance) is not responding to treatment and should be removed. Management was asked to contact Leland Tree Service for the cost to remove the Robellini Palm.
  • Clayton and McCulloh P.A. sent an Amendment Claim to Lien for the President to sign. Ray McDermott explained that the Association attorney’s office made a property description mistake when filing the original Claim to Lien. The Amended Claim to Lien will be signed by Chris Saretsky after today’s Board meeting.
Committee Reports: 

ARC & ARCC, Chris Saretsky explained that all Architectural Review Applications submitted to the Committee have been approved and notification of approval was given to the Board members. The Committee will ask Tom Loshe to provide the Board with an updated report. 

Landscape Committee Report: Ray McDermott stated that he had inquired into the cost of preparation and painting the entrance wall and is waiting for the proposal. It was noted that the pressure washing vendor would need his own water source when pressure washing. Management will contact pressure washing and painting vendors to provide proposals for the Board. 
Old Business: 

  • Collection legal action: Ray McDermott explained to the Board that the Association attorney would like the Board’s approval to move forward in the Hedgerow delinquent account case. This action may initiate the property to be rented and maintained by the Association in order to recoup monies owed. Ray McDermott made a motion to send an email to the Association attorney regarding the Hedgerow property giving Board approval to move forward in the collection process; Denis Riley seconded the motion and the motion was passed unanimously by voice vote.
  • Brevard County Natural Resources Design Credit Application: At the April 15, 2014 Board meeting the Board of Directors asked Will Leister to contact Brevard County regarding a possible credit for the Copperfield homeowners. Brevard County provided the process needed in order to complete the Copperfield request. First, the Board of Directors would need to complete and return the necessary Design Application Credit form. Then, a County inspector will complete their on-site inspection of the storm water system. Provided the inspection reveals no deficiencies, the additional credit will be approved.  The Board thanked Will Leister for his dedication to resolving this matter. 
New Business:

Summer Newsletter: Management reviewed the following items to be included in the summer newsletter:

  • Important hurricane information and reminders. 
  • Copies of the financial statement as of December 31, 2013 are available online or by request to the management office.
  • Reminder that all exterior changes must have prior approval from the Architectural Review Committee
  • Reminder that all trash cans, recycle bins and lawn trimming containers should be stored out of street view on non-garbage pick-up days.
The Board requested that storm shutter restrictions, Design Credit information, and dog owners’ obligations be included in the newsletter.

Reserve analysis: Denis Riley reported on the need to have a reserve analysis done for the Copperfield community. The analysis establishes the life expectancy of each component in the common elements, considers the remaining useful life at the time the analysis is conducted, and associates a reasonable cost and timeline to conduct the project. The reserve analysis will indicate the annual, and monthly, contributions required by each member owner in the association to ensure sufficient funds have accumulated to pay for the project when it is needed.

Property Violation: Management reported that three violation letters have been sent to 646 Heather Stone and that the owner has not corrected any of the multiple violations attached to this property. Ray McDermott made a motion to send the 646 Heather Stone violations to the Association’s attorney for further action; Denis Riley seconded the motion and the motion was was passed unanimously by voice vote. 

Management was asked to send a letter to the Health Center of Merritt Island informing them that the Copperfield Board of Directors will not be holding their monthly meeting at their facility and thanking them for the past meeting room use. 
Adjournment: Motion was made by Denis Riley to adjourn; Ray McDermott seconded the motion and the motion was passed unanimously by voice vote at 2:25 p.m.