|Copperfield Property Owners Association
Board of Directors Meeting
Merritt Island Public Library
May 20, 2014
The meeting was called to
order at 1:05 p.m.
Saretsky, Denis Riley and Ray McDermott. Jim Cooper was absent.
Also in attendance: Will Leister, Gary Neff and Angela Walker with
TCB Property Management.
Minutes of the April 15,
2014 meeting were reviewed by the Board. Ray McDermott made a motion
to approve the April 15, 2014 minutes; Denis Riley seconded the motion
and the motion was passed unanimously by voice vote.
Denis Riley explained that
he has reviewed and accepted the March and April 2014 financial statements
after suggested changes were made by management. He also gave a verbal
overview of the Association’s financial standing as of April 30, 2014.
Denis Riley made a motion to approve the Treasurer’s Report for March and
April 2014; Ray McDermott seconded the motion and the motion was passed
unanimously by voice vote. The Board of Directors was given a copy of the
December 31, 2013 financial statements.
Southern Greens landscaping
reported to management that the Robellini Palm (located at the front entrance)
is not responding to treatment and should be removed. Management was asked
to contact Leland Tree Service for the cost to remove the Robellini Palm.
Clayton and McCulloh P.A. sent
an Amendment Claim to Lien for the President to sign. Ray McDermott explained
that the Association attorney’s office made a property description mistake
when filing the original Claim to Lien. The Amended Claim to Lien will
be signed by Chris Saretsky after today’s Board meeting.
ARC & ARCC, Chris Saretsky
explained that all Architectural Review Applications submitted to the Committee
have been approved and notification of approval was given to the Board
members. The Committee will ask Tom Loshe to provide the Board with an
Landscape Committee Report:
Ray McDermott stated that he had inquired into the cost of preparation
and painting the entrance wall and is waiting for the proposal. It was
noted that the pressure washing vendor would need his own water source
when pressure washing. Management will contact pressure washing and painting
vendors to provide proposals for the Board.
Collection legal action: Ray
McDermott explained to the Board that the Association attorney would like
the Board’s approval to move forward in the Hedgerow delinquent account
case. This action may initiate the property to be rented and maintained
by the Association in order to recoup monies owed. Ray McDermott made a
motion to send an email to the Association attorney regarding the Hedgerow
property giving Board approval to move forward in the collection process;
Denis Riley seconded the motion and the motion was passed unanimously by
Brevard County Natural Resources
Design Credit Application: At the April 15, 2014 Board meeting the Board
of Directors asked Will Leister to contact Brevard County regarding a possible
credit for the Copperfield homeowners. Brevard County provided the process
needed in order to complete the Copperfield request. First, the Board of
Directors would need to complete and return the necessary Design Application
Credit form. Then, a County inspector will complete their on-site inspection
of the storm water system. Provided the inspection reveals no deficiencies,
the additional credit will be approved. The Board thanked Will Leister
for his dedication to resolving this matter.
Summer Newsletter: Management
reviewed the following items to be included in the summer newsletter:
The Board requested that storm
shutter restrictions, Design Credit information, and dog owners’ obligations
be included in the newsletter.
Important hurricane information
Copies of the financial statement
as of December 31, 2013 are available online or by request to the management
Reminder that all exterior changes
must have prior approval from the Architectural Review Committee
Reminder that all trash cans,
recycle bins and lawn trimming containers should be stored out of street
view on non-garbage pick-up days.
Denis Riley reported on the need to have a reserve analysis done for the
Copperfield community. The analysis establishes the life expectancy of
each component in the common elements, considers the remaining useful life
at the time the analysis is conducted, and associates a reasonable cost
and timeline to conduct the project. The reserve analysis will indicate
the annual, and monthly, contributions required by each member owner in
the association to ensure sufficient funds have accumulated to pay for
the project when it is needed.
Management reported that three violation letters have been sent to 646
Heather Stone and that the owner has not corrected any of the multiple
violations attached to this property. Ray McDermott made a motion to send
the 646 Heather Stone violations to the Association’s attorney for further
action; Denis Riley seconded the motion and the motion was was passed unanimously
by voice vote.
Management was asked to send
a letter to the Health Center of Merritt Island informing them that the
Copperfield Board of Directors will not be holding their monthly meeting
at their facility and thanking them for the past meeting room use.
was made by Denis Riley to adjourn; Ray McDermott seconded the motion and
the motion was passed unanimously by voice vote at 2:25 p.m.