Copperfield Property Owners Association
Board of Directors Meeting
Merritt Island Health Center
500 Crockett Blvd, Merritt Island
December 2, 2014 at 7:00PM.
Kelly Stanton called the meeting to order at 7:00 p.m.
BOD Members Present: Kelly Stanton, Alyse Avitabile, and Charlie Abell. Jim Cooper was absent.
Karen Lentz made a motion to adopt the following mission statement and put on the website. Alyse Avitabile seconded the motion and the motion was passed unanimously by voice vote.
Mission Statement: “Manage the operations of the Association to effectively maintain the community in order to preserve property values and community spirit.”
2013 Annual Board Minutes: Sharon to add W. Liester’s comment to the October minutes and the BOD will approve at the next meeting.
Updates on properties in arrears: Charlie volunteered to talk to the attorney and report to the BOD at the next meeting.
Go Daddy Website: Tabled
Signers on Bank Accounts: Alyse and Jim are the only ones on the account. TCB will forward the minutes of the organizational meeting to Kelly to take to the bank for other members to be added.
Documents in Mailboxes: A Board member who placed documents in mailboxes in November 2014 did so of their own accord; this act was not sanctioned by the Copperfield Property Owners Association Board.
Track and Lot Numbers: Renae from TCB will work on this and email to the Board when completed.
Resignation: Karen made a motion to accept Cathleen Battle’s resignation. Alyse seconded the motion and the motion was approved unanimously by voice vote.
Mailing: To include: approved budget, names and positions of BOD members, copy of updated ARA, Information for home owners to opt in of email list, and reminder to owners that they still need to fill out an ARA before starting an exterior improvement project and get it approved by the ARC. Possibly a newsletter too, Ray will email an old one to TCB.
ARC: Unapproved house painting: Will be sent to the new ARC.
Vinyl Fence: Tabled until committee gets more information of pros/cons of wood vs vinyl and if yes do a resolution.
HOA Action Flowchart: Kelly will send an electronic copy to TCB to put on the website. Along with November 2013 annual minutes, Updated ARA, and remove music from website.
Sign and Landscaping: Charlie volunteered to take care of the sign for postings of minutes etc. Charlie will also talk to the Southern Green about trimming.
Nominating Committee: Karen made a motion not to have a nominating committee for 2015 and let the management company handle it for next year. Alyse seconded the motion and the motion was passed unanimously by voice vote.
BOD member’s years to serve on BOD: Charlie and Karen (3 years), Alyse and Kelly (2) and Jim Cooper (1).
The Board has 90 days to send in a written certification or an educational certificate to serve on the Board. Everyone has completed this action.
BOD meeting dates: The Board will email TCB to find out the best day for the Board meetings to be held.
Violation List: TCB will send to Kelly for review before sending out letters.
New Facebook Page: https://www.facebook.com/micopperfieldhoa
Workshop: Board will decide if they need to hold a workshop before the meetings.
Adjournment: With no further business to discuss, the meeting was adjourned at 9:00PM..