Copperfield Property Owners Association
Board of Directors Meeting
Merritt Island Health Center
500 Crockett Blvd, Merritt Island
January 20, 2015 at 7:00PM

Kelly Stanton called the meeting to order at 7:03 p.m.

Present:  Alyse Avitabile, Kelly Stanton, Jim Cooper and Charlie Abell.   Karen Lentz was present by phone. Also in attendance: Members indicated by sign in sheet, and Renae Foster with TCB Property Management.

Minutes of the December 17, 2014 were read to the members present.  Jim Cooper made a motion to accept the minutes with the changes indicated.  Alyse Avitable seconded the motion and the motion was approved unanimously by voice vote.

Old Business:

Update on Properties in Arrears: Charlie Abell reported that Clayton & McCulloh is continuing to pursue collections on Copperfield’s behalf.  Kelly Stanton reported that we have taken title to a property that is in foreclosure.  She reported that they have been working on obtaining bids to get the property rentable, which will be presented later in the meeting.

New Resolution to Change Ballot Procedure for Annual Meeting:  Charlie Abell passed out copies of a sample proxy/ballot and explained the process to the Board and Members present.  This item has been tabled until next month.

New Fence Resolution:  Kelly Stanton presented a new proposed resolution on fences as prepared by the ARC committee, which would require anyone replacing old fences or adding a new fence to use a PVC Vinyl fence, Khaki color, full privacy style with external pyramid post cap style on their street facing or street view fence.  After some discussion, the ARC agreed to re-write the Resolution for presentation at the next Board Meeting.

Jim Cooper made a motion to allow 625 Heather Stone Drive install a fence as presented in the aforementioned resolution.  Charlie Abell seconded the motion and the motion was passed unanimously by voice vote.

ARC Architectural Guidelines Review/Update:  Due to the ARC not having enough time to review this month, this item has been tabled until next month.

Ray McDermott said that he has talked to Brian Hess at Clayton & McCulloh about the ARC Guidelines, and Brian said that the Board can adopt and modify the ARC Guidelines.
Landscape Committee:  Kelly Stanton reported that a Robellini Palm was replaced by Southern Greens, and the palms in the medians were trimmed by Charlie & Kelly to save the Association some money.  Richard Sewell has turned down his nomination to serve on the landscape committee at this time.

Treasurer’s Report:  Kelly Stanton reported that 5 homes have paid that were late by at least 1 quarter.

New Business:

Review Quotes for Rental Property:  Kelly Stanton reported that she had the locks changed on the home the Association now holds title to, and assessed the repairs that needed to be made.  She received several quotes for the various repairs that are needed:

  • Received an all-inclusive quote from All Right Construction for $5,750
  • Received a second quote which includes everything but the roof for $6,578
  • Received a third quote for just the painting & drywall repairs for $1,400
  • Received a fourth quote for just the roof repairs for $1,700

Discussion regarding the risks and benefits of pursuing this as a rental property were had.

Jim Cooper made a motion pending the approval from Clayton & McCulloh to have the utilities turned on to test what does and doesn’t work.  Charlie Abell seconded the motion and the motion was passed unanimously by voice vote.

Charter’s Tabled from December:  Tabled until February.

Walk on topics:

Annual Yard Sale will be held either March 21 / 22 or March 27 / 28.  Ads will be placed in Florida Today, on Craigslist and on various Facebook community sites.

One member had a minor accident when a car crossed the middle of the road so research is being done about parking on the roads.  This topic has been researched before but is being resurrected.  Two things to think about when parking, 1) emergency vehicles must be able to pass 2) sidewalks should not be blocked.

Next Meeting:  February 17, 2015- 7:00 PM- The Health Center of Merritt Island- 500 Crockett Blvd, Merritt Island, FL 32953

Adjournment:  Charlie Abell made a motion to adjourn the meeting at 8:58PM.  Alyse Avitable seconded the motion and the motion was passed unanimously by voice vote.