|
Copperfield Property Owner’s Association
Board of Directors Monthly Meeting Minutes
April 21, 2017 - 7:00 PM
Solaris Health Care - Merritt Island
500 Crockett Blvd, Merritt Island, FL 32953
Kelly Stanton called the meeting to order at 7:00 p.m.
Present: Kelly Stanton, Charlie Abell, Alyse Avitable and Steve Balch. Also in attendance: Renae Foster with TCB Property Management, and 6 homeowners indicated by the sign-in sheet.
Copperfield POA Mission Statement: Manage the operations of the Association to effectively maintain the community in order to preserve property values and community spirit.
Steve Balch made a motion to accept the March 2017 Board of Director Meeting minutes as presented. Alyse Avitable seconded the motion and the motion was approved unanimously by voice vote.
OLD BUSINESS:
Reports:
Landscape Committee Report:
- Renae Foster put together a scope of work to send to the landscapers so they were all bidding on exactly the same work for the front entrance improvements. Southern Greens submitted a bid for a total of $8,650. Blue Bell Landscaping also submitted a bid for a total of $7,449. The other two landscaping companies did not supply a bid for this project.
Charlie Abell made a motion to accept the bid from Blue Bell Landscaping at the amount of $7,449. The total budget item for this is $6,000, and the remaining $1,449 will come out of line items which are not entirely used, the 2017 reserve contributions, and if necessary, the Money Market reserves. Steve Balch seconded the motion and the motion was approved unanimously by voice vote.
Renae Foster will inform both Blue Bell and Southern Greens of the decision, and find out when they will be able to start.
ARC Report:
|
Date
|
Address
|
Subject
|
Status
|
Completed?
|
|
7/11/16
|
651 Heather Stone
|
Remove oak trees
|
Approved
|
|
|
7/14/16
|
2150 Hedgerow Dr.
|
Landscaping request
|
Approved
|
|
|
7/15/16
|
1846 Abbeyridge
|
Replace trees & add mulch
|
Approved
|
Yes
|
|
7/15/16
|
1846 Abbeyridge
|
Remove tree causing damage
|
Approved
|
Yes
|
|
7/24/16
|
639 Heather Stone
|
Exterior painting & new sod
|
Approved
|
|
|
7/25/16
|
1855 Abbeyridge
|
Sprinkler well installation
|
Approved
|
Yes
|
|
8/21/16
|
1842 Abbeyridge
|
Add exterior garage lights
|
Approved
|
|
|
9/1/16
|
665 Heather Stone
|
Replace windows & sliding door
|
Approved
|
|
|
9/8/16
|
1845 Abbeyridge
|
Replace existing fence
|
Approved
|
In Progress
|
Treasurer Report:
|
Aging Report
|
|
|
|
|
|
|
As of:
|
Mar-17
|
|
|
|
|
|
Delinquency
|
# of Houses
|
Total Dollar Amt
|
% of AR
|
% of Homeowners
|
Notes:
|
|
1 Quarter
|
6
|
$ 295.76
|
30%
|
4%
|
|
|
2 Quarters
|
4
|
$ 463.16
|
46%
|
2%
|
|
|
3 Quarters
|
0
|
$ -
|
0%
|
0%
|
|
|
> 3 Quarters
|
1
|
$ 239.91
|
24%
|
1%
|
|
|
Totals
|
11
|
$ 998.83
|
100%
|
7%
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
NEW BUSINESS:
ARA Request for Playset Denied: Two homeowners submitted an ARA to install a play set, and were denied by the ARA. The Board listened to the homeowners grievance, and discussed amongst the members present. Renae Foster will contact Sonia to discuss a possible waiver or change to the By-Laws and report back to the Board her opinion on how to proceed.
Adjournment: Charlie Abell made a motion to adjourn the meeting at 7:40 p.m. Alyse Avitable seconded the motion and the motion was passed unanimously by voice vote.
Next Meeting: Next Meeting- BOD Meeting – May 16, 2017 - 7:00 PM - Solaris HealthCare - Merritt Island - 500 Crockett Blvd
|
